People communicate with one another on a daily basis. In professional life, the most important person of all is your boss, as he control the bottom line of your work. This article describes some great tips on how to effectively communicate with your boss.
Your boss controls your pay check and your career growth. Have you wondered how you can effectively communicate with such a person? Communication is the deciding factor to provide the thrust for your career. So make sure that you approach your boss with confidence the next time to make the most out of it.
Follow similar communication patterns
Observe how your boss communicates and follow similar patterns. If your boss prefers communicating through emails or letters, then follow the same. If your boss prefers to deal directly for large issues, then you also follow similar methods. By communicating the way your boss prefers you make him comfortable with the way his time is being used.
Find an appropriate time of the day
Small and simple notifications that are to be made can be done on the fly when you manager is on his way out, but important discussions need to be timed properly. Remember to choose a proper time when your boss is in a proper and pleasant mood to discuss important things. Finding a relaxed time will ensure that the discussion is not rushed over. Take appointments if you know that your boss prefers that means of communication.
Whether it is a small meeting or a simple discussion, make sure that you are completely prepared to answer any question related to your communication. You might also need to prepare documentary evidences at times to prove the accuracy of your information. In case of any action to be taken or more information to be provided, let your boss know about the time you would get back with the information.
Attend to your body language
Confidence in your communication can be bought by altering your body language. A head down standing position and a bent body posture denotes lack of confidence. Do not hold your hand in front of you or on your hip, they tend to denote lack of openness and aggressiveness. Always face with head high and eyes straight. Keep your hands along the side or try to take notes, etc. Also make sure that you make effective eye contact with your boss when you talk.
Maintain your voice
It is not a good idea to increase your voice tone or show your emotions when you talk to your boss. It is important that you listen carefully and nod even when you think you are upset with the comments from your boss. Keep calm and make your point when you get a break. Do not interrupt when your boss is talking.
Do not complain or cringe
Any job has its positives and negatives. Try to focus on the positives and not to indulge too much into the negatives. Do not involve in complains and make sure that you talk positive about a situation so as to make your boss feel at ease.
Create your best impression
When you talk to your boss, be neatly dressed and make sure that you use the right words to communicate your message. Talk short and crisp taking into consideration your boss’s valuable time. If you are communicating through an email or letter, run a grammar and spell check before you send it across.
Ask as many questions as required to understand your boss’s message properly. Never assume anything or think that you boss might consider you to be unintelligent on asking questions. Asking questions and clarifying is a method through which you can avoid future errors and awkward communications.
Discuss your role and goals
Take necessary steps and find an appropriate time to discuss with your boss about your goals and interests. Discussing about long-term and short-term goals will clarify misunderstanding from you and your boss. This will also avoid unnecessary assumptions made by either of you. Find out what your boss is expecting from you rather than wait for the annual performance review.